Event Coordinator

Las Vegas, NV

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Event Coordinator

Las Vegas, NV

JOB SUMMARY:

The Event Coordinator will be required to support the Event Management group, in addition to being responsible for a variety of complex and independent duties centered on the coordination and execution of ASTOUND’s projects.   This requires steady communication with other departments, team members and in some cases, outside vendors 

RESPONSIBILITIES:

  • Assists Event Managers with client communication, internal communications, proposal creation, and other administrative activities as requested

  • Serves as order desk for all quick orders and portable display needs

  • Follows up on field services orders for confirmation and post-show analysis

  • Coordinates with all internal departments to obtain necessary items to fulfill project requirements

  • Establishes and maintains network of contacts among service contractors/vendors

  • Provides team with recommendations and solutions for services

  • Maintains vendor/provider relationships and identifies future customer service requirements

  • Responds to incoming calls on demand from internal staff with problems and questions

  • Completes assignments involving word processing, including page layouts, charts and computer graphics utilizing desktop publishing equipment and integrated software packages

  • Ensures quality service delivery and professional standards in a timely and cost efficient manner

  • May supervise on-site activities ensuring projects go as planned and handles any problems

  • Recommends cost-saving measures to team

  • Provides administrative support to Event Managers and Project Managers

  • Opens project numbers using company procedure

  • Tracks down show information and other project related information, vendors and resources

  • Maintains a proactive approach to all responsibilities and future projects

  • Relies on experience and judgment to plan and accomplish goals

  • A wide degree of creativity and latitude is expected

 

QUALIFICATIONS:

  • Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office

  • Organized– you’re a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the ‘go-to’ person who can be counted on to get things done

  • Detail Oriented – you have a keen attention to detail and a “right the first time” mindset

  • Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’

  • Communicator – you’re able to provide clear, concise, accurate and timely oral and written communication

  • Team player – it’s important that you’re able to develop strong working relationships with fellow team members

  • Flexible – you enjoy a fast-paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you’re inquisitive. You are able to work flexible hours to meet challenging and changing deadlines – overtime hours will be required at certain times


 

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