HR Administrator

Oakville, ON

Lead Fabricator

HR Administrator

Oakville, ON




Permanent Full-Time



  • Partner and collaborate with Managers to clarify requirements and job descriptions
  • Draft and place job postings as required
  • Source, screen and recruit talent for assigned postings as requested
  • Coordinate phone and on-site interviews as required
  • Reference and background checks as required
  • Prepare & present employment offers, related H.R. documentation and paperwork
  • Obtain signed offers complete with all required HR documentation
  • Coordinate the onboarding and orientation of new employees and exit interviews
  • Administration of Group Benefits, Group RRSP and 401K Programs, ensure all documentation is completed and signatures are in place
  • HR point of contact for any employee relation challenges
  • Ensure employees have supplied the necessary information for payroll processing
  • Set up employee profiles in Salesforce
  • Assist with the administration and maintenance of payroll system
  • Assist with the annual performance reviews and bonus calculations
  • Prepares and analyzes reports, prepare periodic reports for management as necessary or requested (including employee retention, attendance and others)
  • Ensure all employees and management successfully complete their Health & Safety training
  • Issue Record of Employments (ROI)
  • Prepare employment, termination and severance letters as required
  • When offboarding a salaried employee, if applicable send the Reminder Legal Non-Solicitation Agreement Letter
    Maintain employee files including documentation to managers on performance issues and progressive discipline, up to and including termination
  • Assist with employee transfers, coordinate paperwork, workplace Visa’s etc.
  • Assist with coordination of LMIA Labour Market Impact Assessments and other administrative duties relating to Immigration
  • Ensuring we follow Health & Safety changes and government legislation from HR perspective
  • Participate in the Corporate Joint Health & Safety committee
  • Responsible for effective and efficient case management of WSIB claims
  • Maintain records of active claims and prepare statistical reports
  • Assist with development and implementation of HR Policies, and ensuring compliance with appropriate laws
  • Ensure company is in compliance with background screening and Vulnerable Sector Searches as required of our clients
  • Ensure Employee Handbook is kept current
  • Obtain proof of WSIB Insurance as required
  • Assist with the preparation and maintenance of all training material
  • Establish HR metrics through data retrieval
  • Ensure all uniformed staff are supplied with appropriate attire
  • Human Resource projects as determined by COO/CFO
  • Participate on the Culture Committee
  • Review and prepare legal documentation as required
  • Act as a back-up for office administration and office management duties
  • Assists with maintenance of Internal Certification Program
  • Maintain Canadian & US Employee Handbooks and Procedures Manual
  • Maintenance of HR Portal
  • Assist with administration of features including; Coaching, Goal Setting and Recognition (Badges)



  • Minimum of a College degree or equivalent diploma in Human Resources
  • Strong knowledge of hiring process
  • Evidence in the practice of a high level of confidentiality
  • Working towards the Certified Human Resources Professional (CHRP) designation
  • Excellent computer skills, including Microsoft Office suite
  • Flexible with excellent written and oral communication skills
  • Understanding of Ontario, Nevada & California employment legislation and regulations
  • Strong attention to detail and organizational skills
  • Sound judgement and discretion in dealing with confidential situations, issues and documentation
  • Occupational Health and Safety regulation knowledge an asset
  • Proven analytical and problem-solving skills


ASTOUND is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarian’s with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the recruitment process.

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