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Project Cost Coordinator

Burlington, ON


Permanent Full-Time


The Project Cost Coordinator will be a key member in all areas of the Project Management team with a focus on project cost and financial reporting. This role will require a focused effort to gain an in-depth understanding of a variety of project tracking tools as well as financial reporting tools. The Project Cost Coordinator will provide budgetary oversight on all active projects and may be required to take on projects from start to finish including estimating, client communication and close out documentation as required. 



  • Assist Project Managers by contributing to product research, sourcing, project timeline creation, work orders, and other administrative activities.
  • Work closely with Account Management and Operations departments to ensure that project budgets are strictly adhered to and that profits are maximized.
  • Work closely with the accounting department on an ongoing basis to ensure accurate project financial data flows in both directions.
  • Produce and execute detailed budgets for projects.
  • Support with project administration, including cost control, schedule control and change order administration.
  • Create scope of work with associated budgetary allocations for distribution to Operations department.
  • Initiate PO’s and payment requests, approve invoices and follow internal payment procedure.
  • Prepare contracts, negotiate revisions, changes and additions to contractual agreements with clients, consultants, suppliers and subcontractors.
  • Approve requests for payment to vendors for labor and material charges related to jobs.
  • Maintain an accurate record of all historical quotations, invoices, detailed drawings, and final renderings for all projects.
  • Maintain a personal project management time log for job costing.
  • Continuously seek to improve the project management processes to maximize project efficiency and profitability.
  • Contribute to the establishment and fostering of good relationships with a shared network of contractors and vendors.
  • Other responsibilities as assigned. 



  • Post-Secondary Degree or diploma in business/finance or equivalent experience 
  • Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office 
  • Organized– you are a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the ‘go-to’ person who can be counted on to get things done 
  • Detail Oriented – you have a keen attention to detail and a “right the first time” mindset 
  • Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’ 
  • Communicator – you are able to provide clear, concise, accurate and timely oral and written communication 
  • Ability to travel periodically both internationally and domestically 



At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work, but also an environment where our employees, customers and the communities we operate exist in a safe, productive and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristic protected by federal, state or local laws. 



ASTOUND is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarian’s with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the recruitment process.

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