Las Vegas, NV

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Show Services Coordinator

Las Vegas, NV

Employment Type:

Permanent Full Time


The Show Services Coordinator’s role is to coordinate in a timely manner all show service advanced deadline and pricing due dates for North American & International Shows. They must ensure all organization within show services, production, transportation and I & D. They must communicate proficiently and habitually to ensure that all related departments at ASTOUND are up-to-date.


  • Well organized
  • Excellent communications/customer service skills
  • Cost and quality conscious
  • Advanced in Microsoft Office


  • Submit EACs for all shows
  • Submit certificates of insurance for all shows
  • Submit booth approvals for all shows
  • Complete show order forms as per information provided from job launch & PM and submit before advanced deadline dates
  • Identifying to all project stakeholders when deadlines are approaching
  • Create & maintain all show service files per project
  • Create and update site binders and ensure all information is accurate before handing over to field personnel
  • Coordinate I & D sales with our labor partners and ensure invoicing is accurate
  • Work closely with accounting to ensure all CC suppliers & PO’s are submitted and reconciled
  • Assist in production scheduling with Oakville shop – ensure all job requests are distributed to proper stakeholders
  • Assist with I&D scheduling & booking with labor partners – create PO
  • Create & maintain show services schedule
  • Travel Request submittals & travel scheduling for field personnel
  • Ensure customs documentation and travel packages are arranged for field personnel
  • Book site meetings prior to install
  • Update Project Overview from salesforce schedule
  • Reconcile shop & warehouse time sheets
  • Reconcile site authorizations from the field
  • Book transportation and ensure all customs documentation is completed with shipment
  • Track shipments from point of origin to destination
  • On call off hours for site support, travel support and logistics support
  • Assist VP Operations
  • Attend & participate in Job Launch Meetings


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