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Accounts Receivable Specialist

Burlington, ON


Permanent Full-Time



ASTOUND is an award-winning design & fabrication company that specializes in the delivery of state-of-the-art exhibits, events & environments around the world. We envision, design, engineer, fabricate, construct and bring to life anything you can imagine, and some things you can't. Our capabilities stem from a multidisciplinary team of architects, designers, fabricators, installers and project managers with the knowledge and ability to deliver nearly anything imaginable, anywhere in the world. We put a big emphasis on company culture and are constantly looking for the most creative, skilled and knowledgeable people who share our values to join our team. We want collaborative problem solvers that respect each other's strengths and can bring their own to the table. We've established an amazing group of experts that know what they're doing and are doing it well. Each project demands a collective solution from our teams that not only delivers what our clients have asked for but surpasses their expectations,

Astound Design Services is looking for a reliable Accounts Receivable Specialist to contribute to our Accounting Department. The Accounts Receivable Specialist keeps the financial system running smoothly by managing cash influx and collecting payment from clients. The position will process, track, and record payments in an accurate, efficient, and timely manner. The position will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued customers. The role will also assist the finance and accounting team in month end process and other accounting/financial duties as required.


Objectives of this role

  • Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts.
  • Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates.
  • Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts.
  • Assist in streamlining the accounts receivable process by identifying areas for performance improvement.
  • Exercise integrity and confidentiality in financial reporting and comply with national and local financial requirements.
  • Support the Accounting team with month end processes and other duties as required.



  • Prepare, manages and reconcile the Accounts Receivables sub-ledger to the general ledger, including the aging report and supporting the sending out reminder of payments and write-offs, when required.
  • Validate approvals and accounting coding on all invoices in accordance with accounting policies and procedures.
  • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
  • Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.
  • Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
  • Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing.
  • Investigate and resolve problems associated with the processing of invoices.
  • Assist in preparation of monthly financial statements in a multicurrency environment.
  • Assist with the processing of month-end accruals for monthly financial reports, and monthly closings.
  • Participate in month-end and year-end process to facilitate the production of timely and accurate financial information.
  • Prepare monthly entries and accruals including, but not limited to prepaid, fixed assets, intercompany, cash and payments.
  • Prepare all General Ledger accounts reconciliations including monetary accounts, prepaid, accrued accounts.
  • Account for capital expenditures, prepare depreciation schedules and fixes assets continuity schedule
  • Calculate regulatory filings including WSIB and HST remittances monthly.
  • Provide support for external and internal audits by coordinating information requirements.
  • Support processes aligned with internal control and GAAP standards.
  • Assist in system implementation, maintenance, and enhancement activities.
  • Support other accounting and finance team members, inventory management, and cost accounting.


Education and Work Experience Requirements:

  • Community College Diploma in Accounting. University degree an asset.
  • In process of pursuing professional accounting designation is an asset
  • Minimum 2 years of Account Receivable and general accounting experience in corporate finance or accounting
  • Must have a high level of attention to detail and knowledge of Generally Accepted Accounting Principles (GAAP)
  • Superior customer service orientation. Self-starter who can work independently and function well within a team and across
  • Project or manufacture experience would be an asset.


Required knowledge, skills, and abilities:

  • Understanding of General Accepted Accounting Principles
  • Excellent MS Skills especially Excel
  • Working knowledge of financial accounting and CRM system
  • Sage Intacct experience is an asset.
  • Detail & results oriented with strong organizational skills to meet tight deadlines.
  • Problem solver who can work well with minimum supervision and as part of a team.
  • Adaptable to change and to accept new responsibilities within the context of the position.


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ASTOUND is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarian’s with Disabilities Act (AODA). Please let us know if you require accommodation at any stage of the recruitment process.

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