Administrative Assistant

Las Vegas, NV

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Administrative Assistant

Las Vegas, NV

Term:

Permanent Full-Time

 

Description:

ASTOUND is seeking a Administrative Assistant responsible for assisting our executive team with their administrative requirements including booking travel, creating presentations, spread sheets and correspondence and maintaining calendars. The Administrative Assistant will also be the brand ambassador for ASTOUND by answering phones and receiving guests in our Las Vegas Office.

Responsibilities:

  • Field and direct calls
  • Customer Service
  • Hospitality for guests/visitors
  • Courier coordination
  • Assist with processing and distributing mail and faxes
  • Assist with maintaining office, kitchen, and boardroom supplies
  • Ensure reception area, lobby, and boardroom are well maintained
  • Provide general administrative support to other departments as required
  • Enter data for accounting department (high volume inputting of information)
  • Collect, verify and enter timesheets
  • Data entry credit card transitions and bills
  • Verify and data entry employee expense reports
  • Obtain further information for incomplete documents
  • Assist with internal approval process
  • Perform other related duties as required
  • Assistant to HR I9’s, Org. Charts, Keeping up with the LMS programs and Safety programs, employee training, SF Reporting for Kevin weekly. There will be more responsibility as HR creates the department and the foundation for Astound.
  • Fun Committee for the different locations.

Qualifications:

  • Advanced Microsoft Excel skills
  • Pleasant phone manner and brand ambassador skills
  • Excellent verbal and written communication skills
  • Knowledge of clerical and administrative procedures
  • Excellent organizational skills and attention to detail
  • Computer literate, including effective working skills of MS Word and e-mail
  • Accurate keyboard skills and proven ability to enter data at the required speed
  • Able to work well under pressure and meet set deadlines
  • Strong team player with excellent customer service skills Accounting knowledge preferred

 

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