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Project Coordinator


Full Time


Las Vegas, NV



ASTOUND Group - Las Vegas, NV

Jun 15, 2023

•    Assists Project Managers with product and service research, sourcing, project timeline creation, work orders, and other administrative activities.
•    Serves as order desk for all quick orders and portable display needs.
•    Coordinates with Project Management and Operations to confirm transportation, I&D and field service requirements for ordering upon project approval.
•    Follows up on field services orders for confirmation and post-show analysis.
•    Coordinates with all internal departments to obtain necessary items to fulfill project requirements.
•    Establishes and maintains network of contacts among service contractors/vendors.
•    Provides team with recommendations and solutions for services.
•    Maintains vendor/provider relationships and identifies future customer service requirements.
•    Responds to incoming calls on demand from internal staff with problems and questions.
•    Completes assignments involving word processing, including page layouts, charts and computer graphics utilizing desktop publishing equipment and integrated software packages.
•    Ensures quality service delivery and professional standards in a timely and cost-efficient manner.
•    May supervise on-site activities ensuring projects go as planned and handles any problems.
•    Recommends cost-saving measures to team.
•    Provides administrative support to Project Managers (and other departments at the discretion of the VP, Project Management).
•    Tracks down show information and other project related information, vendors and resources.
•    Maintains a proactive approach to all responsibilities and future projects.
•    Initiates PO’s and payment requests, approves invoices and follows internal payment procedure.
•    Relies on experience and judgment to plan and accomplish goals.
•    A wide degree of creativity and latitude is expected.


•    Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office.
•    Organized– you’re a self-motivated, super multi-tasker who can set priorities and plan well in advance to meet multiple shifting deadlines.
•    You enjoy being the ‘go-to’ person who can be counted on to get things done.
•    Detail Oriented – you have a keen attention to detail and a “right the first time” mindset.
•    Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’.
•    Communicator – you’re able to provide clear, concise, accurate and timely oral and written communication.
•    Team player – it’s important that you’re able to develop strong working relationships with fellow team members.
•    Flexible – you enjoy a fast-paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you’re inquisitive. You can work flexible hours to meet challenging and changing deadlines – overtime hours will be required at certain times.


The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. 

  • Excellent Medical Insurance
  • Excellent Dental Insurance
  • Excellent Vision Insurance
  • Paid Time Off, Holiday Pay
  • 401K matching program after 60 days of employment
  • 100% Company Life and Short-Term Disability Coverage
  • Employee Referral Program
  • Professional development opportunities and ongoing training.
  • Collaborative and innovative work environment.
  • Opportunity to work with prestigious clients and industry leaders.


At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.

Apply Now on the
ASTOUND Job Portal