Title:
Project Manager
ASTOUND Group - Las Vegas, NV
Who we are...
ASTOUND is a global experience design company that specializes in the design and execution of memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.
ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.
The Project Management group within Astound's Las Vegas Facility is at the center of supporting the team; no matter the level. As a member of the project management team, your role is focused on orchestrating project and program level operations, contemplating different aspects of a project like objectives, asset organization for distribution amongst teams, resourcing and allocations, timing, scope, project financials, internal and external communication, dependencies, and deliverables.
The Project Manager plans, executes, and super-delivers our largest high-quality Trade Show, Event, & Experiential projects within budget and timeline.
The Project Manager will occasionally partner with our sales and solutioning & estimating teams to define project scope, timeline, & execution plan; then oversees quality control throughout the execution of the job; leading the execution & problem solving of plans that allow our teams to create exciting work.
To succeed, you will need to be a creative & production advocate, strive to be proactive, have a passion for organizational development, maintain a deep project management toolkit and exercise level leadership skills.
The Project Manager may oversee a portion of the Project Coordinator team and reports up to the Director, Project Management.
PROJECT MANAGER RESPONSIBILITIES
- Facilitate, track, monitor and report project updates, health, activities, and scope tracking
- Work closely with the Sales, Account Management, Facilities, and Operations departments to ensure that project budgets are strictly adhered to and that profits are maximized.
- Ensure all projects deliver within 95% of the budget plan. Clearly communicate to leadership if/when they will not and why.
- Manage, Track & Report all project costs of projects managed inclusive of labor, materials, purchases, rentals, fabrication, and third party costs and services.
- Develop, Update, coordinate and maintain all project timelines of projects managed, inclusive of monitoring and reporting progress, investigating delays, and taking or recommending appropriate actions to ensure all schedules are met.
- Clearly communicate and facilitate the flow of information and project statuses of projects managed across all teams, inclusive of client, client services, operations, third party vendors, executive and other internal stakeholders.
- Manage all post-launch client communication of projects managed in partnership with client services, inclusive of project statuses, timelines, updates, problem solving and other needs as they arise.
- Negotiates with and/or advise on negotiation with third party vendors and suppliers regarding budgetary and scheduling issues
- Provides direction and support to the full project teams.
- Define and/or advise on project tasks and resource requirements & allocations.
- Leads project wrap inclusive of final budget reconciliation, accurate record of all historical quotations, final invoices, detailed drawings, final renderings, and server maintenance for all projects managed.
- Define and adjust processes to meet project/business needs and look for ways to improve processes while coaching teams to do the same
- Contribute to capability model definition and management
- Develops and maintains project files for project completeness.
- Provide strategic and creative thinking, partnering with client services and operations on accountability for project profitability, timeline, exceptional communication, superior-quality delivery, client growth and team health
- Occasionally participate in new business RFI, RFP, proposal development, and SOW construction, including estimating of projects (or specific aspects of projects), review of provided estimates, definition of project scope, development of clear project goals and deliverables, and timeline development.
- Lead project launches to CAD, Facilities and/or other internal teams, clients or vendors; ensuring a clean collection and/or creation of clear launch packet inclusive of approved design, scope of work, timeline, and detailed budgets with associated budgetary allocations.
- Occasionally direct and oversee a team of Project Managers & Coordinators managed inclusive of review, advisement and guidance on project costs, timeline, communication, and problem solving as needed.
PROJECT MANAGER QUALIFICATIONS:
- 5-8+ years of experience in account/project management in one of the following areas: Commercial, Hospitality, Retail or Mixed-Use Construction Management; Architectural Project Management; Specialty Fabrication; Large Scale Event, Experiential or Trade Show Production; advertising or brand marketing.
- Credible leader who can win the confidence of employees and leadership alike
- Ability to work collaboratively with individuals and teams at all levels of the organization
- Knowledge of, or willingness to learn, material and fabrication processes.
- Senior level understanding of project management methodologies of larger projects and programs including the ability to develop detailed project plans, budgets, status reports etc.
- A systematic, detail-oriented thinker with proven track record of guiding high-performing teams and projects
- Enjoys learning and developing new ways of thinking both within our department and across the organization
- Compassion, empathy and investment in your team, the organization, and the work
- Must be able to work quickly but also remain extremely detail-oriented
- Superior work ethic, adaptable to ever-changing hours and demands, with ability to re-focus and develop options for quick changes in projects
- Motivated, responsive, and conscientious, with a commitment to delivering excellent service
- Knowledge of sales systems is an asset (Salesforce)
- Working knowledge of enterprise tools (JIRA, MS Project, Excel, PowerPoint, Slack, Trello)
- PMP and/or CSM Certification (or desire to get this)
- Enthusiastic learner with superior creative, problem-solving, critical thinking, and analytical skills
- Has demonstrated consistent above-average performance evaluations in previous roles
- Degree in marketing/business/communications or similar field preferred
- Quality and cost-conscious
- Excellent problem-solving skills
The Values You Align With:
Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.
- Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
- Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
- Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
- Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.
BENEFITS AND COMPENSATION
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
- Excellent Medical Insurance
- Excellent Dental Insurance
- Excellent Vision Insurance
- Paid Time Off, Holiday Pay
- 401K matching program after 60 days of employment
- 100% Company Life and Short-Term Disability Coverage
- Employee Referral Program
- Professional development opportunities and ongoing training.
- Collaborative and innovative work environment.
- Opportunity to work with prestigious clients and industry leaders.
DIVERSITY COMMITMENT
At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.