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Workflow Coordination Specialist


Full Time


Las Vegas, NV



ASTOUND Group - Las Vegas, NV

Apr 23, 2024

Workflow Coordination Specialist

Las Vegas, Nevada – onsite role


Who we are...

ASTOUND is a global experience design company that specializes in the design and execution of memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.

ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.

Job Summary…

As the Workflow Coordination Specialist at ASTOUND, you will act as the central hub for operational workflow, akin to an air traffic controller, ensuring that all business operations flow smoothly and efficiently. Your role will be crucial in orchestrating the rhythm of daily activities, maintaining a clear track for projects from inception through to completion, and aligning cross-departmental efforts to optimize overall productivity.

Key Responsibilities:

  • Workflow Management: Oversee and schedule daily operational tasks, including production timelines, inventory levels, and resource deployment, to guarantee the timely delivery of products and services.
  • Project Transition Oversight: Facilitate seamless project transitions between departments—from Client Partnership through Account Management, Project Management, Design, CAD, to Production—ensuring clear communication and continuity at each stage.
  • System Optimization: Develop, refine, and uphold efficient operational systems and processes that boost workflow efficiency and departmental synergy.
  • Process Enhancement: Collaborate with various teams to pinpoint operational bottlenecks, devise effective solutions, and spearhead initiatives to enhance procedures.
  • Compliance and Standards: Assist in crafting and enforcing standard operating procedures (SOPs) that comply with legal regulations and industry benchmarks, ensuring a robust operational framework.
  • Communication Facilitation: Manage internal communications, coordinate regular strategy alignment meetings, and maintain open lines of communication across teams to clarify operational objectives and updates.
  • Procurement and Cost Management: Support procurement activities by coordinating with suppliers, securing competitive quotes, and overseeing purchasing decisions to align with production demands and cost-efficiency goals.
  • Financial Oversight: Help prepare operational budgets and financial forecasts, monitor spending, and ensure that expenses align with budgetary constraints.
  • Training Coordination: Organize and implement training programs for staff to enhance knowledge of operational processes, safety protocols, and quality standards.
  • Stakeholder Liaison: Serve as a primary point of contact for both internal queries and external stakeholder interactions, providing prompt and precise information when required.
  • Additional Responsibilities: Undertake other duties as needed to support the efficiency and effectiveness of business operations.

Role Impact:
In this role, you will ensure that every department's operational needs are anticipated and met, keeping our business engine running at peak performance. Your strategic oversight will directly influence the smooth execution of company projects and the continuous improvement of our operational capabilities.

You have These:

  • Bachelor’s degree in business administration, Operations Management, or related field.
  • Proven experience in a similar role within the manufacturing industry, with a strong understanding of production processes and supply chain management
  • Excellent organization and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong analytical and problem-solving abilities, with a keen attention to detail
  • Proficiency in Microsoft Office Suite and familiarity with systems such as Salesforce
  • Effective communication skills, both written and verbal, with the ability to collaborate across teams and communicate complex concepts in a clear and concise manner.
  • Ability to adapt to change and drive continuous improvement initiatives.
  • Certification in operations management or supply chain management is a plus.

The Values You Align With:

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

  • Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
  • Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
  • Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
  • Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
  • Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
  • Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.


The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

  • Excellent Medical Insurance
  • Excellent Dental Insurance
  • Excellent Vision Insurance
  • Paid Time Off, Holiday Pay
  • 401K matching program after 90 days of employment
  • 100% Company Life and Long-Term Disability Coverage
  • Employee Referral Program


At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work, but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.

Apply Now on the
ASTOUND Job Portal